accessplanit pricing is quote-based on the vendor’s main pricing page, but a US-dollar price sheet hosted on accessplanit’s own site lists three packages: Essential at $330 per month, Advanced at $870 per month (both payable annually) and Enterprise on a custom quote. Every package also carries a one-off implementation fee starting at $6,995.
There is no free tier and no self-serve free trial on accessplanit’s website, only a booked demo. The real cost sits in the extras: active learner fees, extra admin licences, $3,000 add-ons and that implementation fee, which together can double or triple the headline licence price in year one.
This breakdown covers every published figure as of September 2026, what each package includes, how accessplanit compares with Arlo, Administrate and SimpliTrain, and the questions to put in writing before you sign.
How much does accessplanit cost in 2026?
As of September 2026, accessplanit’s own US price sheet lists Essential at $330 per month and Advanced at $870 per month, both billed annually, with Enterprise quoted individually. Implementation starts at $6,995, $7,995 or $8,995 depending on the package. UK buyers get a quote, and Capterra lists a starting price of £250 per month.
The main accessplanit pricing page publishes no numbers at all. It asks you to request a quote and says the price depends on four things: administrator licences, the number of delegates trained each year, the implementation package and any integrations or add-on modules.
The figures above come from a single-page document titled “Our Software and Services Packages”, the accessplanit US dollar price model. It sits on accessplanit’s own file server, but it is not linked from the pricing page and carries no date, version number or tax note. Treat it as a strong guide to list prices rather than a guaranteed quote.
accessplanit is a UK company, and no equivalent sterling price sheet appears on its site. Capterra’s accessplanit pricing listing (updated August 2026) shows a starting price of £250 per month, described as “per feature”, alongside a 4.6 out of 5 rating from 75 reviews and 4.5 for value for money. If you buy in GBP, expect a sterling quote rather than a currency conversion of the dollar sheet.
What does each accessplanit plan include?
The two published packages share the core booking and course management engine. The differences sit in admin seats, workflow limits, portals and reporting depth.
| Item (US price sheet) | Essential | Advanced | Enterprise |
|---|---|---|---|
| Licence price | $330 per month, payable annually ($3,960 a year) | $870 per month, payable annually ($10,440 a year) | Custom quote |
| Admin licences included | 3 | 5 | Tailored |
| Additional admin licence | $1,750 each | $2,200 each | Tailored |
| Active learners | $2.00 per learner, $4.00 overage | $2.00 per learner, $4.00 overage | Tailored |
| Active workflows | 20 | Unlimited | Tailored |
| Storage | 5GB | 10GB | Tailored |
| Portals | Trainer | Trainer, learner, manager | Tailored |
| Reporting | Standard, dashboards | Standard, dashboards, advanced | Tailored |
| Implementation | From $6,995 | From $7,995 | From $8,995 |
Both Essential and Advanced include course management, resource management, online booking, a data importer, multiple providers, white labelling, surveys and unlimited telephone support. On the US sheet, Advanced adds task workflows, vouchers, email marketing and Google Analytics. For a feature-by-feature tour of the platform itself, see our accessplanit guide to features and fit.
What do accessplanit add-ons cost?
The price sheet lists seven add-ons at $3,000 each on every package: Exchange integration, single sign-on (SSO), eLearning, languages, a sandbox environment, Sage or Xero integration, and Moodle integration. The sheet does not say whether the $3,000 is a one-off or an annual charge.
The pricing page’s FAQ names further optional modules without prices, including Report Writer, eCampaigns, Products and Services, API feeds and Zynk integration support. If your organisation needs SSO and an eLearning module, that is $6,000 on top of the licence before anything else.
How much does accessplanit cost per month?
On list price, accessplanit costs $330 per month for Essential or $870 per month for Advanced, but only on an annual commitment. accessplanit will split the annual licence into monthly or quarterly payments, though its own FAQ warns this “may increase the total you have to pay”. Learner fees, extra seats and implementation are extra.
The monthly figure is the least useful number on the sheet. Here is what year one looks like on list prices, before any discount:
- Essential, 1,000 active learners, no add-ons: $3,960 licence + $6,995 implementation + $2,000 learners = about $12,955.
- Essential with SSO added: about $15,955, assuming the $3,000 add-on is charged in year one.
- Advanced, 1,000 active learners, no add-ons: $10,440 licence + $7,995 implementation + $2,000 learners = about $20,435.
These are illustrations built from the sheet, not quotes. Implementation is listed as “from”, so a complex data migration will cost more. From year two the implementation fee drops away, which is why a three-year view matters more than the first invoice. Our explainer on LMS pricing models and total cost of ownership sets out how to build that multi-year comparison.
Model Three Years, Not One
Ask accessplanit to quote years one, two and three on the same page, with learner volumes rising 20 percent a year. The implementation fee flatters year two, while learner overage at $4.00 can quietly outgrow the licence itself if your delegate numbers climb.
Does accessplanit charge per user or per usage?
accessplanit charges both ways. You pay for administrator licences (three on Essential, five on Advanced, with extra seats priced individually) and for usage in the form of active learners. An active learner is anyone who starts a course date within a 12-month period, so learner costs track your delegate volume rather than your headcount.
The sheet prices active learners at $2.00 each and lists an overage rate of $4.00. It does not spell out the mechanics. The usual reading is that you commit to an expected learner volume at $2.00 and pay $4.00 for each learner above that commitment, so underestimating your volume doubles the per-head rate on the excess. Get the commitment level and the overage trigger confirmed in writing.
Trainers are not listed as paid seats; the Essential package includes a trainer portal. That matters for training providers with large freelance instructor pools, since the admin-seat charge applies to back-office users, not to everyone who teaches.
Is there a free version or free trial of accessplanit?
No. accessplanit has no free version, no free tier and no self-serve free trial on its website as of September 2026. The only way to see the product is to book a demo, where a consultant walks through features matched to your courses. Some software directories list a free trial, but the vendor’s own site does not offer one.
Directory listings disagree on this point. Capterra and Software Advice show “free trial: available”, GetApp shows both a free trial and a free version, while G2’s accessplanit pricing page and SaaSworthy say no free trial. The accessplanit demo booking page mentions no trial or sandbox access.
So the answer to “what is included in the accessplanit free tier?” is nothing, because the tier does not exist. The closest thing to hands-on testing is the paid sandbox environment add-on, listed at $3,000. If you want time inside the system before signing, ask the sales team for a guided pilot or trial account and treat any offer as a negotiated concession.
What is the catch with accessplanit pricing?
The catch is that the headline monthly price covers only part of the bill. A mandatory implementation fee from $6,995, per-learner charges with a higher overage rate, $3,000 add-ons for common needs such as SSO, and admin seats beyond the first three or five all sit outside it. UK buyers also get no published sterling prices.
Five specific points to watch:
- Implementation is not optional. The pricing FAQ describes a one-off fee covering a standard 90-day implementation period for data transfer, training and configuration. The “from” figures are floors.
- Essential caps workflows at 20. Automated emails, SMS and tasks are a large part of why people buy a TMS. A busy provider can hit that ceiling and face an upgrade to Advanced, which costs $6,480 more a year in licence alone.
- Learner and manager portals are Advanced features. Essential lists only the trainer portal. If you sell to corporate clients who expect a manager view, budget for Advanced.
- Admin seats are expensive. A fourth administrator on Essential is listed at $1,750, and the sheet does not state whether that is annual.
- Monthly payments cost more. Splitting the annual fee is available, but accessplanit says it may raise the total.
Reviewers on Capterra UK praise the support team (4.8 out of 5 for customer service) and the automation, but several mention that setup took longer than expected. A longer implementation means more of your own staff time, a cost that never appears on the invoice.
How does accessplanit pricing compare with Arlo, Administrate and SimpliTrain?
accessplanit sits in the middle of the training management system market on transparency. Arlo publishes full per-admin and per-registration prices, Administrate publishes none, and SimpliTrain publishes its tier structure but not its prices. accessplanit publishes a dollar sheet that its main pricing page does not link to.
| Vendor | Published prices? | What you pay for | Free trial | Implementation |
|---|---|---|---|---|
| accessplanit | US sheet only: $330 and $870 per month, Enterprise custom | Annual licence by package, admin licences, active learners, add-ons | No, demo only | One-off fee from $6,995 |
| Arlo | Yes: from $118 per admin licence per month billed annually ($132 monthly), Scale plan on request | Admin licences plus $2.15 per paid and $1.07 per free registration | 14 days | Required on all plans, fee not published |
| Administrate | No; says packages “typically range from five to mid-six figures” | Annual learner count and size of the admin team (not instructors) | Not advertised | Not published |
| SimpliTrain | No; Starter, Pro, Pro+ and Enterprise tiers by workspace count, quote on request | Flat pricing by administrators and instructors, no per-user pricing, unlimited learners | Yes, no credit card | Not published |
Sources: accessplanit’s US price model, Arlo’s published pricing, Administrate’s pricing page and SimpliTrain’s TMS and LMS platform, all checked in September 2026.
The key structural difference is the learner meter. accessplanit, Arlo and Administrate all charge more as delegate volume grows. SimpliTrain’s unlimited-learner model removes that variable, which suits providers expecting fast growth, although its prices are not public and it has few third-party reviews so far (its Capterra listing showed none in September 2026). Our SimpliTrain vs accessplanit comparison and the three-way accessplanit vs Arlo vs Administrate breakdown cover the feature trade-offs.
Has accessplanit changed its pricing recently?
There is no public announcement of an accessplanit price change in 2025 or 2026. The Essential, Advanced and Enterprise package names have been in use for years; G2’s listing of them was last updated in 2018. The US price sheet is undated, so you cannot tell from it when the current dollar figures took effect.
Third-party estimates do not line up with the vendor’s sheet either. ITQlick, for example, estimates $1,800 to $4,800 a year for 10 users with a $3,000 to $10,000 onboarding fee, while the vendor’s own sheet puts Essential alone at $3,960 a year before learners. When figures conflict, trust the vendor’s document and your written quote over directory estimates.
The practical step is to ask your account manager for the annual uplift clause. Many multi-year SaaS contracts include an automatic yearly increase, and you want that percentage fixed or capped before signature.
What should you ask for in an accessplanit quote?
Ask for a written quote that separates the annual licence, implementation, admin seats, learner commitment and overage, add-ons and payment terms, and that states contract length and renewal uplift. Because accessplanit prices on four variables, a single total hides where the money goes and where you can negotiate.
Step 1: Confirm the package and currency
State whether the quote is Essential, Advanced or Enterprise, and whether it is in GBP or USD, excluding or including VAT or sales tax.
Step 2: Pin down the learner commitment
Get the committed active learner volume, the per-learner rate, the overage rate and how often usage is measured.
Step 3: Price every admin seat you will need in year two
Confirm whether additional admin licences are annual or one-off, and whether freelance trainers or managers ever count as admins.
Step 4: Itemise add-ons and billing basis
For SSO, eLearning, Exchange, Sage or Xero and the sandbox, confirm whether each $3,000 charge recurs.
Step 5: Scope the implementation
Ask what the 90-day fee covers in data migration, training days and configuration, and what triggers extra charges.
Step 6: Lock contract terms
Get the minimum term, notice period, renewal uplift cap and the cost difference between annual and monthly payment.
Negotiate the Overage Rate
The implementation fee and licence get the attention, but the $4.00 overage rate is where a growing provider loses money. Ask for overage at the committed $2.00 rate, or for a mid-year true-up that resets the commitment, instead of chasing a small discount on the licence.
Is accessplanit worth the price for a small team?
accessplanit can be worth it for a small commercial training provider that runs many scheduled courses and needs online booking, invoicing and automated communications in one place. For a team of one or two with modest delegate numbers, a year-one cost above $10,000 is hard to justify, and published-price rivals are easier to budget.
Essential’s three admin seats suit a small back office. The weak points for small teams are the implementation fee, which is proportionally heavier on a smaller licence, and the 20-workflow cap, which a lean team relies on most because automation replaces staff time. The strong points are the support ratings and the breadth of core modules included without add-ons.
Put numbers against the time saved before you decide. Our guide to training management software ROI shows how to value admin hours saved, and the roundup of the best TMS for small training businesses lists lighter options if the accessplanit quote comes in above your budget.
Conclusion
accessplanit is not as opaque as its pricing page suggests. Its own US sheet puts Essential at $330 and Advanced at $870 per month on annual billing, with implementation from $6,995, $2.00 active learners, $4.00 overage and $3,000 add-ons. There is no free tier and no self-serve trial, so the demo and your written quote are the only routes to a firm number.
Your next step: estimate your active learners and admin seats for the next three years, list the add-ons you cannot live without, then book the demo and send the six-step checklist above before the call. Ask Arlo, Administrate and SimpliTrain for quotes on the same assumptions, and compare three-year totals rather than monthly headlines.
FAQ
Q1. How much does accessplanit cost per month?
accessplanit’s US price sheet lists Essential at $330 per month and Advanced at $870 per month, both billed annually, with Enterprise quoted individually. Those figures cover the licence only. Active learner fees, extra admin seats, add-ons and a one-off implementation fee from $6,995 come on top, so the real monthly equivalent in year one is much higher.
Q2. Is there a free version of accessplanit?
No. As of September 2026 accessplanit offers no free version, freemium plan or self-serve trial on its website. You can book a free demo with a consultant, and some directories list a trial, but the vendor does not advertise one. If you need hands-on time, ask sales for a guided pilot as part of negotiations.
Q3. What is included in the accessplanit free tier?
Nothing, because accessplanit does not have a free tier. Every customer pays an annual licence and an implementation fee. The closest option to testing the platform yourself is the sandbox environment, which is a paid add-on listed at $3,000 on the vendor’s US price sheet, or a live demo tailored to your courses and processes.
Q4. Does accessplanit charge per user or per usage?
Both. You pay for administrator licences, with three included on Essential and five on Advanced, and for active learners, defined as anyone who starts a course date within a 12-month period. The US sheet prices learners at $2.00 each with a $4.00 overage rate, so costs rise with delegate volume, not only with your back-office team.
Q5. Does accessplanit charge an implementation fee?
Yes, and it is mandatory. accessplanit charges a one-off implementation fee covering a standard 90-day project for data transfer, configuration and staff training. The US price sheet lists it from $6,995 for Essential, $7,995 for Advanced and $8,995 for Enterprise. Complex migrations or integrations can push the fee above those starting figures.
Q6. Has accessplanit changed its pricing recently?
No public price change has been announced in 2025 or 2026. The Essential, Advanced and Enterprise package names have been used for years, but the US price sheet carries no date, so you cannot confirm when its figures took effect. Ask your account manager for the current rate card and any annual renewal uplift in writing.
Q7. Is accessplanit worth the price for a small team?
It can be for a small training provider running many scheduled, bookable courses that need invoicing and automated communications. For one or two administrators with low delegate numbers, a year-one bill above $10,000 including implementation is steep, and rivals with published prices, such as Arlo, are easier to budget and trial first.
